Submit timesheets for approval

Most organisations require timesheets to be submitted weekly so the manager can approve them in time for payroll. Here’s how to submit yours.

When to submit

The standard cadence is end of week, typically Friday afternoon or Monday morning for the prior week. Your organisation may have a different deadline; check with your manager if you’re not sure.

Open My Timesheets

On the left hand sidebar, click My Timesheets.

You’re looking at the current week by default. Use the navigation arrows to switch weeks (Monday-based weeks).

Review the week

Before submitting, check each day:

Clock in and out times look right
Break minutes are entered correctly
Hours total matches what you actually worked

Any day that’s wrong, click into the row and edit before submitting.

Submit

Click the submit button. The week is sent to your manager for approval. You’ll see the status change to Pending.

What happens next

Your manager gets a notification.
They review your hours.
They approve or reject.
You get a notification of the outcome.

If approved, the hours are locked and feed into payroll. If rejected, read the rejection reason, fix the issue, and re-submit.

Editing after submission

Once submitted, you can’t edit the week. If you spot a mistake after submitting:

Ask your manager to reject the week so you can fix it.
Or, if it’s already approved and locked, ask them or the HR admin to make the correction on your behalf.

What gets sent to payroll

Approved timesheets feed your hours into payroll. Pay rates and penalty rates aren’t on the timesheet itself — they come from your employee record (modern award classification, base pay rate). The timesheet is just the hours.

If your pay seems wrong, check:

The hours on your approved timesheets match what you worked
Your award and classification on your employee record are right
Penalty rates (overtime, weekends, public holidays) are configured correctly

If hours are right but pay is wrong, talk to your manager or HR admin about the rate side rather than the timesheet side.

Multiple jobs / split shifts

Currently the platform records one timesheet per employee per day. If you split a day across two roles or two cost codes, capture the split in the notes field for the day, and your payroll team can allocate accordingly.