Generate a position description with AI

Position descriptions (PDs) are useful for hiring, performance management, and award classification compliance. Writing one from scratch is a chore — the platform’s AI generator turns a few inputs into a draft PD in seconds.

Open the generator

1. On the left hand sidebar, click Settings.
2. Open the Job Profiles area.
3. Pick a job profile, or create a new one.
4. Click to generate a PD.

Provide context

The AI does best with context, not just a job title. Provide:

• The job profile basics (title, level, award classification — already set on the profile).
• A few bullet points on what this role actually does day to day.
• Tools or systems they use.
• Who they work with most closely.
• What success looks like in 90 days.

The platform sends this to Claude with a system prompt tuned for Australian PD conventions.

What you get back

The AI generates a structured PD with the standard sections:

• Role summary. Three sentences max — the elevator pitch.
• Key responsibilities. Bulleted list, action-oriented.
• Essential requirements. Must-have skills, qualifications, experience.
• Desirable requirements. Nice-to-have on top of essentials.
• Qualifications. Specific certifications or degrees relevant.
• Behaviours and values. Soft skills and cultural fit indicators (these align with your cultural values if you’ve set them up).
• Work environment. Where the work happens (office, remote, on site), tools, physical demands.

The output is shown in a preview pane. You can edit any section inline before saving.

Edit before saving

The AI is a starting point. Before saving:

• Read each section. Adjust anything that’s off.
• Add specifics the AI couldn’t know (your team structure, your systems, your ways of working).
• Cut generic-fluff lines.
• Cross-check with the award classification: the responsibilities and skills should be plausible for the classification level.

Save and attach

Once you’re happy:

1. Save the PD.
2. The PD is attached to the job profile.

Every employee assigned to this profile now has the PD on their record.

Re-generate

If the first draft isn’t right, re-generate with revised context. Telling the AI more specifically what’s missing usually produces a better second pass.

Upload an existing PD instead

If you’ve already got a PD in a Word document or PDF, upload it instead of generating. The platform parses the file (DOCX or PDF) and stores it as the PD for this profile.

Compliance note

PDs aren’t just for hiring — they’re also evidence of which classification a role belongs to under the Modern Award. A PD that genuinely matches the classification protects you in a Fair Work review. A vague or mismatched PD doesn’t. Take the time to make sure yours aligns.

Permissions

Org admins only.