Set up job profiles and Modern Awards

A job profile is a reusable definition of a role at your organisation: title, family, level, and the Modern Award classification it maps to. Once defined, you can assign the profile to multiple employees, and their award/classification is set automatically.

Open Job Profiles

1. On the left hand sidebar, click Settings.
2. Open the Job Profiles area.

You’ll see a list of profiles your org has set up, with the count of employees on each.

Add a new job profile

1. Click to add a profile.
2. Fill in:
   • Title. Required, e.g. “Senior Software Engineer”.
   • Job family. Optional grouping, e.g. “Engineering”.
   • Job band. Optional, e.g. “Senior”.
   • Job level. Numeric, e.g. 5.
3. Pick the Modern Award:
   • The dropdown lists all available FWC awards.
   • Once selected, the Award classification dropdown populates with the classifications under that award.
4. Pick the right classification for this profile (e.g. “Level 6
   • General Retail Industry Award”).
5. Save.

The profile is now available to assign to employees from their profile page (Employment tab > Job Profile).

Award classification matters

The classification you pick determines:

• The minimum hourly/weekly rate the employee must be paid (FWC publishes the rate for each classification annually).
• Which leave entitlements apply (most NES entitlements are classification-agnostic, but some shift work specifics differ).
• Which penalty rates apply on weekends, public holidays, overtime.

Picking the right classification is more than a tickbox — it’s a real legal compliance decision. If you’re not sure which classification fits a role, consult Fair Work or an HR advisor.

Position descriptions

Each job profile can also have a position description (PD) attached. You can:

• Upload an existing PD (PDF or Word).
• Generate a PD with AI (see Generate a position description with AI).
• Write one from scratch in the editor.

The PD is shared across all employees on this profile, and shows on their record.

Assign a profile to an employee

From an employee’s profile, the Employment tab has a Job Profile selector. Pick the profile, save, and the employee inherits the title, award, and classification.

Soft delete

Profiles can be deleted, but if any active employee is still on the profile, the platform marks it inactive rather than removing it entirely. This keeps the historical record intact.

Why use profiles instead of per-employee awards

You can set the award and classification directly on each employee, ignoring profiles. But for any role you have more than one person in, profiles save time and reduce the risk of mismatches (“two senior engineers on different classifications” is a common compliance issue). Profiles enforce consistency.

Permissions

Org admins only.