Run the leave report

The leave report aggregates leave activity across your organisation: what types of leave have been taken, by whom, and what’s coming up.

Open the report

1. On the left hand sidebar, under Tools, click Reports.
2. Click Leave.

What the report shows

By type: A summary table showing total days and number of requests per leave type (annual, personal/carer’s, etc.) for the date range.

By employee: A list of the top 20 employees by days of leave taken, with their leave type breakdowns. Useful for spotting patterns and identifying anyone heavily using a particular leave type.

Upcoming approved leave: A table of approved leave that’s about to start or is currently in progress, sorted by start date.

Filters

• Date range. Defaults to 1 January of the current year through to today. Set a custom range for any other reporting window.

Export to CSV

CSV columns: employee name, leave type, start date, end date, days requested, status.

The CSV is one row per leave request, so you can pivot in a spreadsheet to get any other view (by department, by month, by approval status).

Reading the report

Things worth looking at:

• Total annual leave taken. If much lower than total accrued, your team is banking up leave. That’s a balance sheet liability and often a wellbeing red flag.
• Personal/carer’s spikes. A sudden increase in personal leave across one team can indicate a bigger issue (illness, stress, burnout).
• Public holidays falling within leave windows. The report counts the days requested, which excludes public holidays from the duration. So a 7-day Easter break shows 5 days, not 7.

Permissions

Managers and admins. Managers see the full org-wide report (not just their direct reports’ leave).

Family and Domestic Violence leave is not included in this report for privacy reasons. FDV leave is private to the employee and HR admin.