Manage published forms

Once a form is published, the Published tab in Forms shows every live form your org has out collecting submissions.

Open the published forms list

1. Sidebar then Forms.
2. Published tab.

You see one row per form with:

• Form title
• Distribution channel (link, email, embed, all employees)
• Submission count this period
• Last submission date
• Status (live, paused, retired)

Pause a form

If you need to stop new submissions temporarily:

1. Click the form.
2. Pause.

Pausing stops new submissions immediately. People who try to load the form see a message that it’s currently unavailable. Existing submissions are unaffected.

Click Resume to reopen.

Edit a published form

You can edit the questions and settings of a published form. Changes apply to future submissions.

1. Click the form, then Edit form.
2. Make your changes in the builder.
3. Update.

For changes that would change the meaning of past submissions (renaming a question, removing an option), the platform warns you and lets you choose:

• Update and keep history keeps old submissions readable as they were originally captured.
• Update and migrate tries to remap the old data into the new shape (best effort, can lose information).

For most edits, keep history is the right call.

Retire a form

When a form has run its course:

1. Click the form, then Retire.
2. Confirm.

Retired forms:

• Stop accepting new submissions
• Keep all existing submissions readable
• Move to the Archive tab so the Published list stays clean

Distribute the same form again

Click the form then Distribute to get its share link, embed code, or “send to employees” option again. See Distribute a form for the full mechanics.

Watch for hot forms

The Published tab sorts by recent activity by default. If a form is suddenly getting a lot of submissions, you’ll see it at the top. Useful for spotting trends (e.g. a complaints form spiking).