How candidates apply for a job

When you publish a job, the platform generates a public application page candidates can apply through. The page is hosted on your recruitment subdomain and looks like a careers page extension of your brand.

Where the page lives

Each job has a unique URL, generated when you publish:

• The link sits on the job’s detail page under Distribute.
• You can copy and post anywhere (LinkedIn, Seek, your website).
• The platform tracks which channel each application came from if you use the per channel UTM links.

What the candidate sees

• Job title, summary, and key details (location, type, department)
• The full job ad text
• A clear Apply button
• An expandable About us block with your org info (if configured)

Click apply and they get the application form:

• Name, email, phone (required)
• Resume upload (required, PDF or DOCX)
• Cover letter (optional, can be free text or upload)
• LinkedIn URL (optional)
• Right to work in Australia (yes/no)
• How they heard about the role (drop down)
• Any custom screening questions you’ve added on the job

Submit takes them to a confirmation page.

What you see

Each application creates a row in your candidate pipeline:

1. Sidebar then Recruitment.
2. Click the job.
3. Candidates tab.

New applications land in the New stage by default. The candidate’s record contains everything they submitted plus the metadata (source, submission time, IP for fraud detection).

Custom screening questions

When you create a job, you can add custom questions for that role. Common ones:

• “Why do you want to work at us?”
• “How many years of experience with [skill] do you have?” (multiple choice with experience bands)
• “Do you have a current driver’s licence?” (yes/no, knockout if no)

Knockout questions automatically reject applications that don’t meet the criteria, with a polite rejection email.

Anti spam

The application page has built in anti spam:

• Honeypot field (invisible to humans, bots fill it in and get rejected)
• Rate limiting (no more than 5 applications per IP per day)
• Suspicious resume detection (flags repeated text, AI generated patterns)

Spam doesn’t appear in your pipeline at all.

Privacy and data retention

Application data is retained for the duration of the role plus 12 months by default. After that, candidate records auto archive (still queryable, but removed from active pipelines). Adjust the retention period under Settings then Recruitment then Retention.