Support

Sign a document electronically

employeemanageradmin Last updated 26 April 2026

When your HR admin sends you a document to sign, you’ll get an email and a task on your dashboard. Signing is electronic, you don’t need to print, scan, or post anything.

Get to the signing page

You can reach the signing page in three ways:

  1. Click the link in the email notification you received.
  2. Click the document from the Docs to Sign card on your dashboard.
  3. Open My Documents from the sidebar and click the document with a Pending signature status.

Read the document

The signing page shows the full document. Read it carefully:

  • Use the page controls to scroll through the entire content.
  • Take your time. The platform doesn’t rush you.
  • If you need to come back, you can. Close the tab; the document remains pending until you sign or decline.

Add your signature

Below the document body, you’ll see a signature area. Depending on the document, you can sign by:

  • Typing your name. The platform displays it in a styled signature font.
  • Drawing. Use your mouse, trackpad, or finger (on touch screens) to draw your signature in the box.

Pick whichever feels right. Both are equally valid.

Submit your signature

Once you’ve signed:

  1. Confirm any acknowledgement checkboxes (e.g. “I have read and agree to this document”).
  2. Click to submit.

The document is now signed. The platform records:

  • The exact time you signed
  • Your IP address
  • Your browser
  • The signed copy of the document

A signed copy is filed against your employee record. You can view or download it any time from My Documents.

Electronic signatures captured this way are valid under the Electronic Transactions Act 1999 (Cth) for most everyday HR documents. The platform records the time, IP, and browser to support the audit trail required for that validity.

A small number of legal documents (e.g. statutory declarations, some property dealings) cannot be e-signed under the Act. For everyday HR documents (contracts, policies, deeds of variation, individual flexibility agreements) e-signature is appropriate. If in doubt, ask your HR admin or legal advisor.

If you need to decline

If you can’t or won’t sign the document:

  1. Click Decline instead of signing.
  2. Add a reason. The reason is shared with the sender.
  3. Submit.

The sender (your HR admin) is notified. They can talk it through with you and either re-issue the document with changes or take a different path.

Don’t decline silently if you have questions. It’s much easier to talk through changes before signing than to get into a back-and-forth declining.